Dear Presenter/Author,
Congratulations on having your paper accepted for presentation at the 1999 Military and Aerospace Applications of Programmable Devices and Technologies International Conference. Acceptance of a paper (either oral or poster) for presentation makes it a part of the 1999 issue of the Military and Aerospace Applications of Programmable Devices and Technologies International Conference Proceedings.
Please take a few moments to read the instructions. We believe they will help minimize problems later in this process and contribute to the technical quality of your presentation and the publication. If you have any questions about these instructions, please do not hesitate to call or email maplug@pop700.gsfc.nasa.gov. We look forward to working with each of you this year in creating effective presentations and a quality publication.
Note that it is the responsbility of each author (open sessions) to ensure that
both your presentation and paper are cleared through all channels (including sponsor,
corporate, and export control) for publication in an unclassified international journal
with potentially unlimited readership. Papers from the classified session will be at
the secret level and will not appear in the open proceedings.
The following is an overview of the process for this year's conference. At the bottom of this page there are links with more detailed instructions, downloadable templates, etc. These instructions apply to the open sessions. For classified sessions, please contact Al Hunsberger at awhunsb@afterlife.ncsc.mil.
In general, the presentations and papers are free-format. The instructions for writing your paper have been considerably relaxed this year with respect to formatting. We hope to make this a very "author-friendly" conference. Based on a few presentations at last year's conference, I do want to make the general reminder that all poster and oral presentations are to be fully technical in nature. For your presentation, it is acceptable to have your organization's logo in one corner of each slide or panel. Product descriptions for industry presenters should be kept to a bare minimum, and only as required to enable explanation of a technical point. Company slogans should not appear in your presentations or paper. Quotes from "experts" should not be part of your presentation - you are required to make your own technical points and discuss/defend them in the provided question and answer time or during the poster sessions.
Electronic copies of your presentation (both oral and poster) should be submitted to maplug@pop700.gsfc.nasa.gov by September 10, 1999. Please name the file with the paper number, the last name of the author, and the letter 'S'. An example would be: B2_Katz_S.doc. These slides will be printed in black and white, reduced to one-half size, and distributed to all conference attendees at the start of the conference and appear in the Proceedings on CD-ROM. On each page, please include the following in the footer:
Left Side - Last name of the author
Center - Page Number
Right Side - The paper number.
An electronic copy of your paper should be submitted to maplug@pop700.gsfc.nasa.gov or on floppy disk by the start of the conference. Final corrections will be accepted until October 15. It is recommended that one printed copy be submitted to ensure proper formatting. Please name the file with the paper number, the last name of the author, and the letter 'P'. An example would be: B2_Katz_P.doc. The papers will appear both in their native format and will be converted to .pdf format. Care should be taken so that when printed in black and white, graphs and figures are readable. Papers normally should be from 6 to 10 pages in length. Extra pages can be made available if required for the CD-ROM Proceedings. An example of this might be an Appendix consisting of a large data set that is useful for a reference. On each page, please include the following in the footer:
Left Side - Last name of the author
Center - Page Number
Right Side - The paper number.
ORAL PRESENTATIONS: Open sessions will be held in the Kossiakoff Conference Center which is a relatively large facility. The classified session will be held in a separate room. It is recommended that your open presentation be on either 35 mm slides or view graphs. Classified talks should be on view graphs. PC presentations will not be supported this year. Video formats can be supported but will require a special request and verification of equipment availability and compatibility. Since your slides will be distributed in hardcopy format to all attendees, the inclusion of detailed information on your slides is acceptable. All open presentations will be shown from a projection booth behind and above the audience. Please mark your presentation with the primary author's last name and the talk number. For example, B2_Katz.
POSTER PRESENTATIONS: It is strongly recommended that you setup your poster on Monday, September 27, before the start of the conference, between the hours of 12 noon and 6 p.m. Conference check-in and the reception is starting at 4 p.m. on Monday, the 27th. This will minimize disruptions to the other presentations and simplify the logistics. Your poster will be displayed throughout the conference. Each session of the conference on Tuesday and Wednesday (each session will last approximately one-half of a day) will include a period of approximately 45 minutes for poster paper presentations and discussions. You will be supplied a posterboard that is made of two, three foot wide panels that are joined together for a horizontal area of approximate six feet. The panels are approximately 7 feet high and have a border of approximately 1/2". Your poster will be held up with velcro-type "dots" that are stuck to the back of your presentation which will be supplied to you. Conference center personnel has informed us that push pins will not work well with their posterboards. Please direct all questions to the Poster Session Chairperson, Christina.Gorsky@gsfc.nasa.gov.
Link to additional information on manuscript preparation: InstructionsForProceedings
US Mail Address
Richard B. Katz
NASA/GSFC
Greenbelt, MD 20771
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