Ronald Reagan Building and International Trade Center
Washington, D.C.
September 9-11, 2003
Dear Colleagues,
I thought I'd put together this FAQ to assist you in your upcoming MAPLD exhibit. Many of you are new to MAPLD and this will also help you exhibit effectively at our conference. For exhibitors that have been at MAPLD in prior years, note that this is our first year in our new facility, the Ronald Reagan Building and International Trade Center (ITC) and that some procedures are substantially different.
- Do I Need To Register At Full Price?
- Can I Update My Listing and Logo on the Industrial Exhibits Page?
- What Are The Shipping Instructions?
- When Is Setup and Teardown?
- Where are the Exhibits Located?
- What are the Exhibit Hours?
- What About Floor Protection?
- Can I Attach Displays To The Wall?
- What About Electrical Loads?
- Can I Use Tape For My Exhibit?
- What Do I Get With My Exhibit?
If you have any additional questions or need anything, please do not hesitate to ask. We are all here to help make your exhibit as effective as possible. This list will be updated as new questions and suggestions come up.
See you in September!
-- rk
* Do I Need To Register At Full Price?
Yes. Exhibitors, presenters, attendees must all register at the regular price. In fact, I as Conference Chairman also pay the same full price.
http://www.klabs.org/richcontent/MAPLDCon03/reg/registration.html
Large exhibits receive two registrations included in their package. Small exhibits receive one registration. All others must register. Note that the exhibit registration form permits bulk registration. Because of a "feature" in the AIAA on-line registration system, you can only register a single person per computer, as their use of cookies prevents registering a second person unless the cookies are deleted.
* Can I Update My Listing and Logo on the Industrial Exhibits Page?
- Yes, please feel free to update any contact information, logos, www addresses, etc.
- For logos note that we have a new look and feel, a space-type background as opposed to the standard boring silver background with black letters. Some logos that have no background may not work well.
- Please do not send me a lot of updates a day or two before the conference.
- Note that this year we are posting pictures of exhibitors on this page. This is encouraged to aid in communications and meeting people at the conference but is not required.
* What Are The Shipping Instructions?
Shipping Instructions for the 2003 MAPLD International Conference
If you wish to ship material to MAPLD you must follow the instructions below exactly. It's as easy as 1,2,3, .... ;-)
- Your exhibit must arrive no later then September 4, 2003.
- Carefully mark all of your items. Last year a few items came in and it wasn't clear who it came from.
- Send me an e-mail when you ship along with an item count. As a bonus, you can let me know what shipping company you are using and what the tracking number is.
- Address the shipment to:
MAPLD c/o Pat Burns
NASA Goddard Space Flight Center
Receiving, Building 16W
Greenbelt, MD 20771
- After the conference, please affix pre-paid shipping documents to each item and hand either Rich Katz or Alex Dea a list of all of your items. The material will be returned to NASA Goddard Space Flight Center and then shipped out from there. You can ship either back to your plant or on to another show.
- There will be NO handling charges for your exhibit. However, you are responsible for packing your own exhibits well and for paying for shipping after the conference.
* When Is Setup and Teardown?
- Exhibit setup is scheduled for first thing Tuesday morning. It may be possible to setup on Monday but that is dependent on facility availability. Currently, I have *preliminary* approval for late Monday afternoon/early Monday evening access, as a courtesy, to the exhibit area and will get this confirmed just prior to conference start.
- Exhibit teardown is to be done no later then Wednesday evening, after the Banqet and Panel Session.
* Where are the Exhibits Located?
The Exhibits are located in the Pavillion. It is a very nice facility, hardwood floor, nicely panelled walls, etc. Here's a picture of part of the area that we're using for the exhibits:
This is adjoining the area being used for the Tuesday and Wednesday lunches and the Dinner Banqet and Panel Session
You will be assigned a booth location during August. At the facility, a sign will be fixed to your display area to properly indentify it.
* What are the Exhibit Hours?
In general the Exhibits are open all day Tuesday and Wednesday.
Note that Tuesday morning, up until lunch time, is "setup time." You should have your exhibit setup no later than lunch time on Tuesday. However, we will not prevent people from coming upstairs early. Note that the Tuesday morning break will be outside the Amphitheater which will keep traffic and disruptions to a minimum while you setup.
You must tear down no later than Wednesday night after the Panel Session.
There will be a dedicated Industrial Exhibit Session during the break on Tuesday afternoon.
* What About Floor Protection?
- Some exhibits will be located on areas that are completely carpeted so there are no concerns.
- Some exhibits will be located on the ITC's very nice hardwood floors. Protection of these floors is mandatory and you will be responsible for your exhibit. As a standard feature MAPLD will provide you with floor protection, 27" wide, for any free standing displays that you have. If you need protection that is wider, please let us know in advance and we will take care of it for you.
- Floor protection is not required for MAPLD supplied tables and chairs.
* Can I Attach Displays To The Wall?
No.
* What About Electrical Loads?
- MAPLD provides (free for the large exhibits, at cost for small exhibits) standard electrical service. This will handle the lights on a standard backdrop and a computer and display. If you have unique and/or high electrical requirements, please let us know in advance and you will be invoiced at our cost.
- For exhibits with electricity, MAPLD will provide approved power strips with surge protectors built in.
* Can I Use Tape For My Exhibit?
- No. If you need tape for any purpose on the floor, please let me (Rich Katz) know as soon as possible.
* What Do I Get With My Exhibit?
- 1 6' table, 30" wide, 30" high
- Linen for table - the linens will be black for 2003.
- Registration
- Two (Large Exhibit)
- One (Small Exhibit)
- Electric Service (Large only; Small extra) with power strip
- Chairs
- Two (Large Exhibit)
- One (Small Exhibit)
- Floor protection, 1-2 27" wide strips
- Local Exhibit Handling
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