Ronald Reagan Building and International Trade Center
Washington, D.C.
September 9-11, 2003
Dear Colleagues,
Over the past few weeks a number of questions came in so I thought I'd put together a summary of those along with the answers. Many of you are new to MAPLD so the information below may be helpful for your presentation.
- Do I Need To Register At Full Price?
- What Session Am I In?
- When Is My Presentation Due?
- When Is My Paper Due?
- How Long Is My Oral Presentation?
- When Is My Poster Presentation?
- What Does My Poster Panel Look Like?
- What About Information Release and Copyright?
If you have any additional questions or need anything, please do not hesitate to ask. We are all here to help make your presentation as effective as possible.
See you in September!
-- rk
* Do I Need To Register At Full Price?
Yes. Exhibitors, presenters, attendees must all register at the regular price. In fact, I as Conference Chairman also pay the same full price. Please register by August 8, 2003, otherwise there will be a late fee imposed, since early registration will be closed.
http://www.klabs.org/richcontent/MAPLDCon03/reg/registration.html
* What Session Am I In?
Each submission has a paper number assigned. The first character of your paper number is your session assignment. Most of the papers are in Session P, the Poster Session, comprising about 80 papers. Coy Kouba of the NASA Johnson Space Center has recently been selected as the new Poster Session Chairman. He can be reached at coy.kouba1@jsc.nasa.gov. The technical program, organized by Session, is on-line at:
http://www.klabs.org/richcontent/MAPLDCon03/technical_program.html#technical_sessions
* When Is My Presentation Due?
Your presentation is due August 25, 2003. .ppt or .pdf format is preferred. Please send any .ps files early as sometimes they are troublesome in the Windoze environment.
* When Is My Paper Due?
Your paper is due at the conference. It is MAPLD policy to have extra time after the conference for updates to the papers, based on the conversations and questions asked at the conference. This also allows you to concentrate on your presentation, which is most important for the conference itself. Final dates for papers depends on whether or not you are submitting for peer-reviewed journal publication. Our Co-Chairman for journal publication is Kevin Hames, from the NASA Johnson Space Center (kevin@klabs.org). A summary of dates is at:
http://www.klabs.org/richcontent/MAPLDCon03/admin/key_dates.htm
* How Long Is My Oral Presentation?
Oral presentations are 20 minutes in length and a traffic light timer will be used. You will have additional time for question and answer, moderated by the Session Chair. Nominally there will be 5 minutes for Q&A, although it can be shorter or longer and is the discretion of the Session Chairman.
* When Is My Poster Presentation?
It is MAPLD tradition that posters are up and on for as long as possible. This year that will be all day Tuesday and Wednesday. The posters will be up in the lobby outside of the Pavillion providing an atmosphere where attendees can browse, read, and discuss your technical work. During the Wednesday afternoon break, there will be a dedicated poster session where your poster should be manned by one of the authors.
* What Does My Poster Panel Look Like?
Your poster panel will be 4' wide and 7' high, completely covered in Velcro loops. We will supply you with Velcro dots to affix your material to the poster panels. It is recommended that you leave at least 2' on the bottom and 1' on the top open, which will leave enough space for virtually all posters. However, it is your space and you may do as you wish, with the exception of imitating David Letterman's "Velcro Man" act. ;-)
* What About Information Release and Copyright?
Prospective authors are reminded that technology transfer guidelines and policies can considerably extend the time required for review of abstracts, presentations, and completed papers. Internal (company) plus external (Government) reviews can in some cases consume 16 weeks or more. Proper Government reviews, ownership of copyright, and the absence of proprietary information is solely the responsibility of the author. Authors should determine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The organizing committee and AIAA will assume that all abstracts, presentations, and papers are appropriately cleared for unrestricted distribution to an international audience.
All material submitted to the MAPLD International Conference is put into the public domain and is available for unlimited distribution in hardcopy and electronic formats. Indeed, that is one of the purposes of this Conference, to transfer information. Note, however, that MAPLD does not require you to sign over the copyright to your material and you may do with it as you wish.
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