Updated September 11, 2000.
ORAL Presentation Instructions
Poster Presentation Instructions
Select Paper Manuscript Instructions (JSR)
Contributed Paper Manuscript Instructions (Conference Proceedings Only)
Congratulations on having your paper accepted for presentation at the 2000 Military and Aerospace Applications of Programmable Devices and Technologies International Conference. Acceptance of a paper (either oral or poster) for presentation makes it a part of the 2000 issue of the Military and Aerospace Applications of Programmable Devices and Technologies International Conference Proceedings. The proceedings will include all presentations, both oral and poster. Additionally, all presenters, both oral and poster, will have their technical paper published in the conference proceedings.
For MAPLD 2000 the conference will remain similar to previous ones. However, for the proceedings, select papers will be subject to a peer-review process and published in a special edition of a refereed journal, the AIAA Journal of Spacecraft and Rockets. Other papers, including those that the authors do not wish to subject to the peer-review process, will be published in the Conference Proceedings as a contributed paper.
Please take a few moments to carefully read the instructions. We believe they will help minimize problems later in this process and contribute to the technical quality of your presentation and the publication. If you have any questions about these instructions, please do not hesitate to call or email firstname.lastname@example.org. We look forward to working with each of you this year in creating effective presentations and a quality publication.
Note that it is the responsibility of each author (open sessions) to ensure that both your presentation and paper are cleared through all channels (including sponsor, corporate, and export control) for publication in an unclassified international journal with potentially unlimited readership. Papers from the classified session will be at the secret level and will not appear in the open proceedings unless an open version of the paper is written and submitted.
The following is an overview of the process for this year's conference. At the bottom of this page there are links with more detailed instructions. These instructions apply to the open sessions. For classified sessions, please contact Al Hunsberger at email@example.com.
In general, the presentations are free-format. The instructions for writing your paper have been considerably relaxed this year with respect to formatting for contributed papers. For Select Papers that will be published in the Journal of Spacecraft and Rockets, the formatting instructions must be followed. We are doing our best to make this a very "author-friendly" conference.
I do want to make the general reminder that all poster and oral presentations are to be fully technical in nature. For your presentation, it is acceptable to have your organization's logo in one corner of each slide or panel. Product descriptions for industry presenters should be kept to a bare minimum, and only as required to enable explanation of a technical point. Company slogans should not appear in your presentations or paper. Quotes from "experts" should not be part of your presentation or paper - you are required to make your own technical points and discuss/defend them in the provided question and answer time or during the poster sessions. Avoid the use of backgrounds in your presentation (i.e., no company logos) as the are a distraction from your work and making our printing of hardcopies difficult. The presentations should be on a white background and these work well in our conference room. Dark backgrounds are not needed and make our printing difficult and expensive (this comes out of my overhead budget!). Use of animation during PC presentations is not permitted.
Electronic copies of your presentation (both oral and poster) should be submitted to firstname.lastname@example.org by September 8, 2000. Please name the file with the paper number, the last name of the author, and the letter 'S'. An example would be: B2_Katz_S.ppt. These slides will be printed in black and white, reduced to one-half size, and distributed to all conference attendees at the start of the conference and appear in the Proceedings on CD-ROM. Please be careful, especially with the use of shading in blocks with text, as these do not print out well on all black and white printers (this was a problem last year). On each page, please include the following in the footer:
Left Side - Last name of the author
Center - Page Number
Right Side - The paper number.
An electronic copy of your paper should be submitted to email@example.com or on floppy disk by the start of the conference. Final corrections will be accepted until October 16. It is recommended that one printed copy be submitted to ensure proper formatting for Contributed Papers. Please name the file with the paper number, the last name of the author, and the letter 'P'. An example would be: B2_Katz_P.doc. The papers will appear both in their native format and will be converted to .pdf format. If possible, please submit in both formats. Care should be taken so that when printed in black and white, graphs and figures are readable. Contributed papers normally should be from 6 to 10 pages in length. Extra pages can be made available if required for the CD-ROM Proceedings. An example of this might be an Appendix consisting of a large data set that is useful for a reference. On each page, please include the following in the footer:
Left Side - Last name of the author
Center - Page Number
Right Side - The paper number.
For Select Papers, please follow the AIAA Journal of Spacecraft and Rockets instructions below as they take precedence over the instructions above.
ORAL PRESENTATIONS: Open sessions will be held in a relatively large facility. The classified session will be held in a separate room. It is recommended that your open presentation be on either 35 mm slides, view graphs, PowerPoint, or .pdf. Classified talks should be on view graphs. For those choosing a PC presentation, it is mandatory that viewgraphs be brought as a backup. Electronics files, as stated above, are due by September 8, 2000. Video formats can be supported but will require a special request and verification of equipment availability and compatibility. Since your slides will be distributed in hardcopy format to all attendees, the inclusion of detailed information on your slides is acceptable. All open presentations will be shown from a projection booth behind and above the audience. Please mark your presentation with the primary author's last name and the talk number. For example, B2_Katz. You should download the presentation scenario and fill it out before the conference. At conference check-in, please hand in your scenario and viewgraphs in the drop-box provided. This will save the conference staff time trying to find you. This applies to PC presenters also, so we can proceed safely in the event of a PC failure (we will have a backup preloaded).
POSTER PRESENTATIONS: It is strongly recommended that you setup your poster on Monday, September 25, before the start of the conference, between the hours of 12 noon and 6 p.m. Conference check-in and the reception is starting at 4 p.m. on Monday, the 25th. This will minimize disruptions to the other presentations and simplify the logistics. Your poster will be displayed throughout the conference. Each session of the conference on Tuesday and Wednesday (each session will last approximately one-half of a day) will include a period of approximately 45 minutes for poster paper presentations and discussions. During the Wednesday afternoon session, there will be a period of approximately 45 minutes dedicated to the posters where you are required to have your poster manned (by either yourself or a co-author). You will be supplied a posterboard that is made of two three-foot wide panels that are joined together for a horizontal area of approximately six feet. The panels are approximately seven feet high and have a border of approximately 1/2". Your poster will be held up with Velcro fasteners (provided by MAPLD) that are affixed to the back of your presentation. Push pins will not work well with our posterboards.
Link to additional information on manuscript preparation:
For Contributed Papers: InstructionsForProceedings.htm
For Select Papers (JSR): Prepare according to the Journal requirements.
Instructions for submission of MAPLD 2000 papers to the AIAA Journal of Spacecraft and Rockets (JSR)
- Deadline - December 1st, 2000
- Submit to: Mr E. Vincent Zoby, Mail Stop 366, NASA Langley Research Center, Hampton, VA 23681-0001
- Original manuscript and four duplicates with five sets of illustrations (copies, not originals) prepared according to the Journal
- Cover letter should include a reference to MAPLD 2000 and the names and addresses of five suggested referees
- Submit 1 copy with MAPLD Session and Paper number to:
Dr Tanya Vladimirova
Surrey Space Centre
University of Surrey, Guilford, Surrey, GU2 7XH, UK
- Follow the detailed instructions at: InstructionsForAIAA_JSR.htm
US Mail Address
Richard B. Katz
Greenbelt, MD 20771
Last Revised: February 03, 2010
Digital Engineering Institute
Web Grunt: Richard Katz